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You can collaborate with your team in several ways in Gologin: • invite members to your workspace
• share individual profiles
• share entire folders with multiple profiles Each option provides different levels of access depending on how your team works. If you need to share just one or a couple of profiles, you don’t have to use Workspaces for that: you can use the Share profile feature directly from your profile list!

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Inviting Workspace Team Members

Note: if you choose to share the workspace access, the team member will have access to all the included profiles and folders.
To start collaborating with your team and add members:
  1. Navigate to the main menu at the top-right > Invite members
  2. Enter the teammate’s email address
  3. Select the access type: Workspace or Selected Folders
  4. Choose the role: Run, Edit or Full access
  5. Click Send invite
Go Login Ws Invite

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How to share a profile

  1. Hover over the three dots on a profile > Share
  2. Enter the user email
  3. Select a role:
    Can run - can view and run the profiles you shared     Can edit - can run, clone, and edit the settings of the profiles you shared Full access - the same as edit but also can share profiles
  4. Click Share to apply changes
To remove a share you can click on the role > Remove GoLogin_share_profile.gif After the share is applied, the profile will appear in the colleague’s profile list.
Note: you can share multiple profiles at once using the bulk actions.

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How to share folder

You can share a folder with team members to give them access to all profiles inside it.

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Steps

  1. Open the main menu in the top-right corner.
  2. Click Invite members.
  3. Enter the user’s email address.
  4. Select Selected Folders.
  5. Choose the folder you want to share.
  6. Select the permission level:
    • Can run
    • Can edit
    • Full access
  7. Click Send invite.
The invited user will receive an email and gain access to the selected folder after accepting the invitation.
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Changing or revoking access

To change or revoke the workspace access:
  1. Navigate to the main menu at the top-right > Settings & Members
  2. Locate the member In the Settings & Members tab > click at their permission
  3. Change the permission as needed
  4. To revoke the workspace access click Remove member in the access menu.
Go Login Ws Member Settings

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What counts as a profile share

1 share = 1 instance of a shared profile.
For example: if you share 2 profiles to 5 people or 10 profiles to a single colleague, in both cases it will use up 10 shares. Only the existing shares are counted towards the limit. If you remove some of the unnecessary shares, you will regain back the sharing slots.